ADA Statement for Sponsored Activities and Programs
The statement below is intended to be used by Faculty/Staff members to aid in planning accommodations for individuals with disabilities. The "number" and "sponsor's name/phone number" should be filled in by Faculty/Staff members before the statement is sent out to anyone:
Texas A&M University-Commerce is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. Americans with Disabilities Act (ADA) accommodations will be made in accordance with the law. To request ADA accommodations, please communicate your needs (number) of days before the activity or program you plan to attend by calling (sponsor’s name and phone number).
Resource Guide for Faculty and Staff
Below is a list of forms and other publications offered by Student Disability Resources and Services for Faculty:
- Testing Conditions Checklist - (Please complete and include with each test sent to SDRS.)
- Syllabus Statement - (Mandatory)
Physical copies of these brochures and documents can also be obtained by visiting the Student Disability Resources and Services office in Gee Library, Room 132.
You may fax these forms to SDRS at 903-468-8148 or email them to:
Student Accommodation Letters:
Students must bring you an accommodation letter before you can provide accommodations for them. Students registered with SDRS will receive an accommodation letter to deliver to you which describes in general terms the appropriate academic accommodations for their disability and for your class. Because general terms are used in the letters, it may be necessary to contact SDRS to determine exactly how to implement the accommodation. If a student identifies him/herself as having a disability and has not presented you with a letter, please ask them if they have their accommodation letter from SDRS. If the student does not have a letter, feel free to continue to discuss the concerns with the student; however, make sure the student knows you will need the letter before you can provide any accommodations. Students are required to request letters from SDRS every semester. If a student tells you that they registered last semester, please remind the student that they have to request accommodation letters every semester and refer them to our office.
Pick up and Return of Exams in SDRS
- SDRS will contact the instructor five days prior to the test date (or as soon as the student schedules the exam) to request the exam.
- Instructors may choose one of several methods for getting the exam to SDRS:
-fax the exam (903) 468-8148
-hand deliver the exam to SDRS (Gee Library Room 132)
-request SDRS to pick up the exam at the instructor or department’s office
Both the fax machine and email are closely monitored by the SDRS staff.
- SDRS tracks the exam from the time it is picked up to the time it is returned to maintain the security of the exam. Exams in SDRS are kept in a locked drawer.
- When sending a copy of the exam to SDRS, the instructor should include a copy of the instructor testing checklist so that the test proctor will know what to allow the student to use during the exam, etc. If the instructor testing checklist is not included and specific directions are not given for the exam, the student will not be allowed to use a calculator or other aids that may have been permitted.
- After the student completes the exam, it will be returned to the instructor/department in a timely fashion.
- Students testing in the SDRS office are monitored throughout the day by SDRS staff by walk-through and a recorded camera surveillance system. Students are not allowed to take cell phones or other electronic communication devices into the testing room.
If you have any questions or concerns, please call or email Student Disability Resources and Services (SDRS):
A Few Reminders of Things to Do
- Please fill out a testing agreement form and include with each test that you send to SDRS. The purpose of the form is to cut down on any confusion as to what materials, etc. the student is allowed to use on the exam.
- Use SDRS as a resource. Call us or come by anytime you have a question, concern, or suggestion related to a student with a disability or his/her accommodations.
- At time you may suspect that a student has a disability; however, the student has not self-identified. Fell free to contact SDRS about ways in which to refer these students to our office. Keep in mind we are also available to speak to your class or campus organization on topics related to individuals with disabilities and services provided.
A Few Reminders of Things NOT to Do
- Ask students to disclose their specific disabilities. They may voluntarily do so; however, it is a violation of their rights for you to ask them.
- Include student names in e-mails that identify them as a student serviced by our office unless you have verification from our staff that the student has given permission for us to communicate with you in this manner.
- Tell students they have unlimited time or as much time as they want on an exam. An accommodation may be extended time (typically 1.5 times the amount of time allotted in class). Sometimes the accommodation does not include extended time, rather testing in a reduced distraction environment. Unlimited testing is usually never an accommodation.
- Ignore the accommodation letter. To do so is a violation of federal law and places the University at great legal risk. Once specific accommodations are approved, the student is the only one that has the right to decline the use of them.
- Provide additional accommodations for which you have not received documentation from the SDRS office. Some students may choose to bypass registering with the SDRS office and attempt to arrange accommodations directly with you. Always refer these students to our office unless it is a modification you plan to offer to every student in your class.