Events involving student organizations must be approved by their appropriate administrator (i.e. Sam Rayburn Student Center, Greek Life or Minority Affairs) before submitting a request for event security to UPD in the required seven (7) working days prior to the event.
Factors considered in determining event security needs include but are not limited to the following: the anticipated attendance, complexity of the contractual arrangements, details and related activities associated with the event, safety and security of the particular venue/facility, contract price and the history of the performing artist. Security is deemed necessary for most dances, parties, “after hours” events, major entertainment events and events advertised externally where non-university public is invited.
Events which do not typically require security include: organizational meetings, lectures and in-door films. Host organizations should be aware that all event reservation requests are subject to screening by the University Police Department for particular circumstances that may require event security. Host organizations are expected to be sensitive to the need for security in unusual circumstances.
The A&M-Commerce Police Department will determine whether or not security is required, and if so, how many officers will be present. Once the A&M-Commerce Police Department has made the determination, the event may be held only if officers are available to work the event. If an inadequate number of officers are available to staff an event in its entirety, the event will not be approved. Due to the fact that only A&M-Commerce officers have jurisdiction over events occurring on Texas A&M University-Commerce property, host organizations may not outsource for security.
Rates for Campus Departments:
Police officers: $32/per hour. Minimum 2 hours.
Security officers: $22/ per hour. Minimum 2 hours.
Cancellation of event must be forty-eight hours (48 hrs) in advance or the host organization will be charged for the minimum per officer.
Rates for Non Texas A&M System Entities:
$35/per hour. Minimum 2 hours.
Request received less than seven (7) working days prior to the event will be charged an additional $50.00.