New hires will need to complete the appropriate student Employment Forms listed below. You will need Adobe Acrobat Reader 4.0 to view and print the Portable Document Format (PDF) files.Click for the FREE Adobe Acrobat Reader. You can fill out the forms online, print them out on your printer and submit them to the Human Resources Department. You can not submit the forms electronically.
Student Worker's Employment Forms—Refer to the appropriate column and follow the steps (example: a new hire international student worker will complete steps 1-7 in that column). Remember to bring 2 forms of ID.
|Job Change||Returning Worker|
|1||Record of Employment||Record of Employment||Record of Employment||Record of Employment|
|2||I-9 Employment Eligibility Verification & Inst||I-9 Employment Eligibility Verification & Inst|
|4||Notice of Workers Comp Insurance||Notice of Workers Comp Insurance|
|5||Selective Service Status||Selective Service Status|
|6||Training||Certification of VISA Status|
|7||Student Employment Vacancy|
|8||Employee Personal Data Sheet||Employee Personal Data Sheet|
Please read the instructions carefully.
Record of Employment form should be complete for each student worker in your department. Also complete this form if you make any changes in your student employment i.e. from Regular Campus to Work Study student worker or from one department to another.
W-4 form—Employee’s Withholding Allowance Certificate. Complete highlighted information.
Workers’ Compensation Insurance Notice is provided to all person employed with Texas A&M University-Commerce in accordance with Chapter 502 of the Texas Labor Code.
Selective Service Registration Status—For all Males ages 18-25. Complete highlighted information.
Certification of VISA Status—International student workers should complete this form completely. This form will be evaluated to determine the student's exemption from social security and federal income tax withholding based on the information provided and the students residency status.
Remember to bring two forms of documentation that establish you are eligible to work in the United States such as:a Passport or a driver's license/school ID and social security card/birth certificate/Native American tribal document. By examining the documentation, the Human Resources department verifies the identity of the student worker and his/her eligibility to work.
Publications and Training
Brochure: Choices—Substance Abuse Publication of Texas A&M University-Commerce.
Employment Discrimination Training—All New hire on-campus student workers are required to complete the Employment Discrimination Training. This self paced module. After completion, the verification form must be signed and forwarded to the Student Employment Coordinator in the Human Resource Office for acknowledgment of completion.