Property Additions and Deletions (INV905)
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Click HERE for the Property Additions and Deletions (INV905) form.
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Purpose of Form
The purpose of this form is to document an addition of equipment that did not require payment to acquire (i.e., a gift) and to a document deletion of existing equipment due to sale, trade-in, or cannibalization.
Submission of Form
The Accountable Property Officer (APO) for each department should completely fill out and sign the form before submitting it to the Property Manager. Each department should retain a copy for your records.
Completing the Form
Complete either the section for "additions" or "deletions". The Equipment Information Sheet (INV907) should accompany additions.
Complete the Department Information section, including your department name and the appropriate signature.
Complete the body of the form, indicating the inventory number, description, acquisition date and asset value. Trade-in allowance/sale amount and loss or gain should be filled in when applicable.
Responsibility of the APO
Equipment values maintained in the formal accounting system should accurately reflect the cost of equipment. Gifts, sale, trade-ins, and cannibalized equipment should be promptly reported.