Property Transfer (INV906)
Access the Form
Click HERE for the Property Transfer (INV906) form.
If you need help downloading the form click HERE to see helpful downloading hints.
Purpose of Form
The purpose of this form is to document the transfer of equipment from one department to another. This includes transfers of equipment between A&M-Commerce departments, transfers to other A&M System Members, or transfers to A&M-Commerce surplus.
Submission of Form
The Accountable Property Officer (APO) for each department should sign the form and submit one original to the Property Manager for approval. Each department should retain a copy of completed document for their files.
Completing the Transaction Type Section
Complete the section indicating the Transaction Type. Indicate if you are requesting a property transfer between departments, between A&M System Members, or to A&M-Commerce surplus. The contact person should be the APO from your department.
Completing the Department Information Section
Complete the Department Information section, including department name and the appropriate signatures. If you are transferring property between departments or between A&M System Members, obtain signatures from the transferring and receiving departments before submitting this form to the Property Manager. Departments should retain a copy for your file.
Transfers to A&M Surplus
A&M-Commerce Surplus requires the Property Transfer form, with approval from the APO of the transferring department, the APO of the receiving department and the Property Manager before property can be moved. Upon receipt of the completed document the Property Manager will verify and sign the form and forward a copy of the document to physical plant support to initiate physical transfer of property.
Complete the Information on the Asset
Please complete the form. Information about the asset is required as follows: (HINT--Use FFX Screen 535 to help you complete this form)
Department Names and Dept Codes, Asset Number, Asset Description, Serial Number, Acquisition Date, Acquisition Cost, Current Location and Future Location
Click HERE to find a current list of building numbers and APO information relative to property management.
Responsibility of the APO
Equipment will remain on a department's inventory until the transfer is completed. As the APO, you are still responsible for the equipment until the transfer is complete.
A&M-Commerce surplus department will not accept computers that appear to have missing components. Computers that were purchased with a disk drive, hard drive, monitor, etc., and are missing these components when presented to surplus, will not be accepted as an inventoried item. These will only be accepted as non-inventoried (N/I), and must be deleted from the formal accounting system through the Property Additions and Deletions Form (INV905).
A&M-Commerce Trading Post
The A&M-Commerce Trading Post is provided to maximize the use of A&M-Commerce assets. Before any item is sent to A&M-Commerce surplus, all departments are given the opportunity to "adopt" or "purchase" the item. Visit our Campus Trading Post website for a listing of current available equipment.
If your department is planning to surplus usable items (both inventoried and non), consider listing such items on the Campus Trading Post site. Click HERE for trading post rules and guidelines.
Many items that otherwise would have gone to A&M-Commerce surplus have simply been transferred to another department for their use. This saves both time and money.