Position Title:Accounting Generalist
Reports To:Comptroller/Director of Accounting
Purpose of Position
Assists in the post-award administration of grants and contracts including financial reporting and financial record maintenance; preparation of monthly, quarterly and annual financial reports; and cash management of all grants and contracts including preparation of reimbursement requests and draw-downs of funds.
- Assists in annual audit and annual budget development of grants and contracts. Assist with preparation of audit schedules, financial statements and statistical data related to the annual audit and Annual Financial Report (AFR).
- Assists the Grants and Contracts Specialist in ensuring that grant funds are expended in compliance with grantor agency regulations; and maintaining budgetary control of grants and contracts. Interacts with outside agencies, internal and independent auditors and financial monitors; serves as Business Office contact for grant and contract and financial aid manager.
- Organizes and maintains all paper and electronic records related to grants and acts as primary liaison with appropriate internal and external personnel on A-133 audit requests.
- Monitors and keeps current with government regulations regarding contract and grant accounting, specifically: OMB circulars A-21, A-110, A-133, and related supplements as well as accounting standards such as those adopted by Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards (GASB).
- Implements financial policies procedures for grants and contracts to ensure compliance with funding agency guidelines as directed by the Comptroller/Director of Accounting.
- Makes independent and informed accounting decisions based upon generally accepted accounting principles and performs these functions in multiple and varied accounting systems.
- Monitors all financial expenditures and budget changes to ensure adequate documentation and compliance with federal, state and agency regulations policies and procedures.
- Effectively communicates with faculty staff and external parties, including handling conflicts, discrepancies and disputes by providing solutions and resolutions.
- Performs accounting functions necessary to maintain the financial accounting management information system (FAMIS), the EPIK Maestro research administration system, the uniform statewide accounting system (USAS), and the accounting entries for the payroll system (BPP) as they related to federal, state, private and other grants.
- Works with accountants and other managers in establishing, maintaining and verifying all budgetary, accounting and fiscal related information in FAMIS (Financial Accounting Management Information System).
- Responsible for the fiscal integrity of the general ledger accounts related to grants. Prepares and enters journal entries, voucher corrections, cash receipts, and other necessary journal entries into the financial accounting system.
- Assists in preparing accounting records and reports for all levels of management.
- Provides interpretation of financial transactions recorded in FAMIS to grant stakeholders on campus.
- Provides information on revenues, expenditures, and account balances to university faculty, staff and outside agencies as needed.
- Prepares and distributes periodic financial reports, financial statements, and consolidations of various accounting reports in accordance with applicable federal and/or state rules, regulations, procedures and guidelines.
- Performs periodic reconciliation, re-budgeting, and grant closeout functions.
- Evaluates and monitors the indirect cost rate applied to various grant awards, ensuring consistency and adherence to Texas AM University System policies, Texas A&M University-Commerce rules and procedures and externally negotiated rates.
Contributes to the effective team management of all relevant problems, issues and opportunities.
This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.
Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.
Knowledge & Skill Requirements
Required: BachelorÔ??s degree in Accounting, Business Administration or related field. Two year of accounting experience. Excellent technical accounting skills and knowledge including GAAP, GASB,GASB, state and federal regulations. Knowledge of accounting, financial management, payroll and budget systems. Skill in analyzing state and federal legislation, policies and procedures for accounting, financial reporting and internal control. Skill in developing, implementing and monitoring internal control policies and procedures. Skill in establishing and maintaining effective working relationships with individuals within the University community, state and federal government agencies, as well as other universities and organizations. The ability to interact well with a diverse community of students, parents, faculty and staff. Must be proficient in word processing, spreadsheet and database applications. Must demonstrate excellent organizational, communication, analytical and financial accounting skills. Must be able to set priorities independently in order to meet external deadlines and commitments as well as the needs of the organization. Preferred: Master of Business Administration. Experience in grant accounting management and/or grant proposal preparation. Proficiency with Microsoft Excel, Word, Access and PowerPoint. Related work experience at a Texas higher education institution.
Supervision of Personnel
May supervise student workers.