Position Title:Acquisitions Librarian
Reports To:Head of Technical Services
Purpose of Position
Coordinates and manages all activities of the Acquisitions Department. Utilizes the library‚??s automated acquisitions system and reconciles all monographic orders with the university‚??s accounting management system. Coordinates weeding of the library collections.
- Advises library director on budget allocation needs for monographs based on enrollment, graduate programs, and projected changes in programs and allocations within the library.
- Manages the monograph budget and reconciles monographic orders placed via acquisitions module in the integrated library system (ILS) with the university’s accounting management system. Supervises the encumbering of money for materials ordered but not yet received which can extend beyond a single fiscal year. Authorizes purchase vouchers to pay invoices for received items.
- Determines which funds will be used to order specific materials.
- Sets external and internal ordering deadlines.
- Coordinates the selection of monographic materials in all formats to be added to the library. Selection requests may come from any source throughout the campus.
- Corresponds with vendors and out of print book dealers to determine price and availability of foreign books for ordering and searches the market for those books that are difficult to obtain.
- Advises and provides input on contracts relating to monographs; reads, interprets and ensures that the contracts are properly carried out with regard to the Acquisitions Department.
- Facilitates licensing for new and renewed electronic e-books.
- Assists subject specialist librarians, who, in turn, work with faculty across all academic disciplines to facilitate departmental requests for monographs.
- Participates as a team member in the selection of library material, print and electronic.
- Assesses all book orders in light of the Core Collection Development Policy and each of the separate departmental discipline and sub-discipline collection development policies in order to maintain a balance within the book collection.
- Works closely with subject specialist librarians in order to be aware of new and emerging programs which will require library funding support.
- Supervises the management of gifts and exchanges by evaluating their potential value to Gee library in light of curricular needs.
- Plans and supervises the process of weeding or de-selection of library materials from the library collection. This is done in concert with the collection development librarian, academic faculty and subject specialist librarians in keeping with the Collection Development Policy. Supervises the process of removing withdrawn items from the ILS.
- Attends meetings, participates in special projects and serves on committees relating to the library, the university and consortia.
Contributes to the effective team management of all relevant problems, issues and opportunities.
This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.
Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.
Knowledge & Skill Requirements
Requires MLS degree from an ALA-accredited program; a 2nd Master‚??s degree is desirable. Requires 2-3 years experience in an academic library setting in Acquisitions, Serials or Systems area. Good organization and communication skills are essential, as well as the ability to attend to detail. Proficiency using Microsoft Excel and Access are required. Supervisory and training skills are also necessary.
Supervision of Personnel
Supervises one (1) or more Library Assistant, two (2) or more student assistants.