Position Title:Assistant Director Student Activities and Special Events
Department:MSC (Student Center)
Reports To:Sr. Associate Director
Purpose of Position
Responsible for advising the Campus Activities Board, which serves as the main student programming board for the University. The Assistant Director is responsible for providing guidance, supervision of officers and events, and development for the student organization members. Responsible for coordinating large-scale special events for the campus community, including Lion‚??s Roar Week, Homecoming and Welcome Back Lions weeks. Responsible for supervising the graduate student for student Organizations, who in turn will track and monitor the needs and progress of our 100+ organizations.
Job Duty: Serve as the primary advisor for the Campus Activities Board.
- Provides development and supervision for CAB officers: Coordinates the officer selection process. Meet weekly with officers. Provides leadership training. Reviews officer hours to ensure accurate recording of hours and to ensure they are meeting requirements for paid position.
- Collaborates with the membership to set the direction, vision and goals for CAB each year; review those goals throughout each semester.
- Provides mentoring to officers and members, including delegation of tasks and encouraging students to create and implement new ideas. Provides formal and informal development training to members on personal skills (communication, delegation, conflict resolution, etc), event planning and marketing.
- Attend general and executive board meetings. Attend sponsored events, retreats and social activities.
- Review each event and write up brief assessment of its effectiveness, if learning outcomes were met and how well the organization coordinated the event (including suggestions for improvement).
- Establishes working professional relationships with the various departments on campus that CAB is collaborating with. Oversees event co-sponsorship process. Ensures that collaborative events involve meetings and communications between all sponsoring departments and organizations.
- Collaborates with the officers on all expenditures of the CAB account. Ensures all purchasing procedures are followed and that CAB is aware of them.
- Negotiates contract with agents. Reviews all contracts and ensures that University guidelines are followed.
- Implements plan for risk management concerns at events and follow all University-related guidelines.
- Attends and takes students to the National Association for Campus Activities conference, or other applicable conferences. Coordinates travel for students and professional staff.
- Verifies grade point averages for student leaders in accordance with current University policies.
- Responsible for tracking and maintaining inventory control for the equipment/props/tools that belong to the Campus Activities Board.
- Conducts on-going assessments to implement best practice methods for event planning, membership development, recruitment, budget development and organizational effectiveness. Unitizes CAS, EBI and other assessments to insure that our programs meet or exceed national standards.
Job Duty: Coordinate Special Events.
- Sets dates for special events in collaboration with other departments as necessary.
- Selects committee members when appropriate; schedule and facilitate meetings.
- Oversees the development of the schedule for all activities. Develops and administers the budget for special events. Plans and arranges logistics for all special events, including location, date/time, equipment reservations, technical requirements, catering, set-up, and take down. Facilitates the implementation of events on site.
- Establish short and long term goals for these areas.
- Administers learning outcome assessments where possible for events.
- Assesses and implement risk management measures as it relates to these areas.
- Serves as the chair for the Campus Programming Resource Committee, establish membership, and facilitates collaboration for programming across campus.
- Keeps SRSC staff informed of progress and when assistance is needed with activities.
Job Duty: Serve on University committees.
- Serves on committees as assigned or required. Attend all assigned committee meetings and events of the committee. Full participate in discussions, brainstorming and planning.
- Complete all committee assignments.
- Reports to staff on the status of committee assignments and events. Be knowledgeable of Department and Division needs, goals and limitations and communicate that to the committee(s).
Job Duty: General Expectation
- Responsible for developing and administering budgets for appropriate areas.
- Establish working professional relationships with University faculty and staff, especially in pertinent areas such as SRSC Operations, Food Services, and Purchasing.
- Actively participate in Divisional & Departmental initiatives, programs and events.
- Provides excellent customer service to all constituents – students, university employees and off campus entities.
- Collaboratively work with other staff in the department to provide support and assistance to all programs and activities.
- Develop and implement new initiatives as appropriate.
Contributes to the effective team management of all relevant problems, issues and opportunities.
This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.
Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.
Knowledge & Skill Requirements
Required: Bachelors degree. Two (2) years experience in event planning and advising and/or supervising in a higher education setting. Experience working with the National Association of Campus Activities (NACA). Association of College Unions International (ACUI) and /or other professional associations and working with diverse populations. One (1) year experience with developing and managing budgets. Must be able to work nights and weekends. Must possess excellent writing and verbal skills. Must be able to use appropriate computer programs. Preferred: Masters degree in Higher Education, Student Development, or related field. Two (2) years full-time experience working with and developing budgets. One (1) year experience with nationally recognized customer service models. Must possess current First Aid/CPR.AED certification. Experience working with Excel, Word, Publisher, Power Point etc. Bilingual ‚?? Spanish Speaking.
Supervision of Personnel
Graduate Student for Student Organizations.