Position Title:Assistant to the Vice President Advancement
Department:Advancement, VP for
Reports To:VP for Institutional Advancement
Purpose of Position
Provides professional staff support to the Vice President for Institutional Advancement. As a top level contributor, the Assistant to the Vice President may act as an internal liaison providing guidance on compiles projects. This position regularly operates under deadlines and may be subject to extreme workloads. The position is regularly responsible for making calls to high level donors on behalf of the VPIA and the President in order to secure appointments. The position must be able to articulate the purpose and mission of the department(s) and university in a convincing and effective manner when the need arises.
- Frequently interfaces with university foundation individuals and activities, and is responsible for coordinating and overseeing special events for donors, alumni and others. Responsible for supporting annual fund activities as needed, especially numerous regular direct mail campaigns. Must have knowledge of mailing requirements, printing processes and design, as they relate to donor communications. Makes travel arrangements for the VPIA and staff, including deans and faculty, and on occasion for the President for donor and alumni visits.
- Provides professional staff support to the VPIA.
- Servers as office manager for the VPIA division.
- Responsible for maintaining records and monitoring budget accounts and providing VPIA with regular reports.
- Conducts RE database queries, updates donor records, provides reports as needed for VPIA and other professional staff.
- Maintains confidentiality of issues, including those related to personnel, financial and other sensitive information.
- Coordinates scheduling, organizes files, corresponds with candidates, and meeting arrangements for searches in which the VPIA is engaged.
- Maintains as calm and friendly demeanor due to the high visibility of the position.
- Manages multiple projects on a regular basis, including being able to track compiles, long term projects related to grant proposals, planned and deferred gifts, annual fund activities.
- Works cooperatively with university faculty, staff, and management, especially with the Dean’s and President’s offices.
- Coordinates and schedules workload and training of student employees.
- Maintains a heavy workload in an organized manner.
Contributes to the effective team management of all relevant problems, issues and opportunities.
This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.
Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.
Knowledge & Skill Requirements
Requires Bachelors degree or equivalent combination of training and experience. Eight (8) years related experience with high school diploma, or four (4) years with Associate degree will substitute for bachelors degree. Advanced computer skills in word processing, spreadsheet and presentation software. Excellent interpersonal and communication skills and ability to plan and organize effectively. Experience using the University‚??s accounting and Raiser‚??s Edge database management system is preferred.
Supervision of Personnel
Student workers and graduate assistants.