Position Title:Director of Undergraduate Admissions
Reports To:Dean of Enrollment Management
Purpose of Position
Responsible for providing administrative support to the Dean of Enrollment Management. This individual must manage all office duties and be able to make adjustments to workload/schedule at a momentā??s notice.
- Directs a comprehensive integrated data-driven recruitment, admissions and enrollment plan to recruit and retain freshman and transfer students by working closely with the Dean of Enrollment and Retention, Director of Financial Aid and Scholarships, Student Affairs departments, and Student Accounts.
- Develops the overall Office of Undergraduate Admissions freshman and transfer strategic recruitment, admissions and enrollment plan utilizing and analyzing recruitment, admissions and enrollment data. Facilitate the organization and implementation of recruitment and admissions strategies to meet university enrollment goals and oversee the admissions process for freshman and transfer students. Submit Office of Undergraduate Admissions, recruitment, admissions and enrollment activity reports to the Dean of Enrollment and Retention and provide input in the development of recruitment publications and brochures.
- Supervises assistant directors of admissions in coordinating admissions recruiter staff in representing the university at high schools and community college fairs for designated territory. Coordinates on-campus events to recruit prospective students and facilitates the opportunity for prospective students and parents to meet with academic department representatives. Supervises staff with guiding prospective students through the enrollment process (application, admit and enrollment process). Determines solutions with unique freshman and transfer admissions issues and maintain familiarity with Texas A&M University System, state and federal regulations and university procedures.
- Collaborates with department heads and key faculty members in each of the respective University colleges to assists them in promoting their academic programs to prospective students. Works with other administrative departments to promote academic programs to prospective students, parents and high school and community college counselors. Visits with guidance counselors and principals at high schools to promote university academic programs and scholarship programs. Serves as university liaison with community college presidents and academic deans and peers and transfer center counselors to communicate academic department degree plan requirements and general core requirements.
- Determines Texas or out-of state residence for tuition purposes and participates in the awarding of freshmen and transfer student scholarships. Determines acceptance of transfer courses with reference to the American Association of Collegiate and Registrar and Admissions Officers (AACRAO) Transfer Credit Practices. Reviews policy and procedures for awarding transfer credit to comply with regulations of Southern Association of Colleges and Schools and the Texas Higher Education Coordinating Board. Review proposed legislation related to higher education curriculum, field of study and transfer articulation for impact on university procedures and policy.
- Supervises the evaluation of academic transcripts from community colleges and universities. Oversees the process to evaluate documentation and advise students seeking credit for military technical and academic training incompliance with the American Council on Education (ACE) Guide and evaluate physical education credit award for active military training and foreign language schools in reference with the Defense Language Institute. Serves as university Career Counselor for the Concurrent Admissions Program (ConAP). Oversee supervision of processing applicant forms from the United States military recruiters and maintain database of prospective students and applicants.
- Oversees transfer course designation for the Texas Common Core Curriculum and management of the course database equivalency tables of the evaluation component of the Student Information System Supervises preparation of the annual catalog equivalency guides for community colleges in Texas and target junior/community Colleges in Oklahoma and Arkansas. Assists with all phases of the Northeast Texas Transfer System (NeTTS) program, a 2+2 program and other partnerships with community colleges. Works with assistant director and CTIS personnel for program development for the generation of the equivalency guides from the SIS database equivalency table and web display.
- Assists in Establishing and maintaining inventory of articulation agreements with community colleges and work with and academic college department heads to establish major and upper division course equivalencies and articulation of fields of study curriculum mandated by the Texas Higher Education Coordinating Board.
- Manages departmental fiscal budget in compliance with higher education recruitment and admissions policies and practices, and applicable University, state and federal regulations. Interview, hire and supervise professional, clerical support personnel and graduate assistants and student workers.
- Oversees Assistant Director of Admissions in the area of communications to develop and implement student communication plans and provide data/reporting to university officials.
Contributes to the effective team management of all relevant problems, issues and opportunities.
This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.
Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.
Knowledge & Skill Requirements
Requires Bachelorā??s degree with three to five (3-5) years experience. Masters degree preferred. Experience in SCT Banner Student Information System; strong interpersonal and communication skills, prioritizing and multitasking skills, coherent and expressive writing skills; excellent administrative and supervisory skills and fiscal management skills; proficient with MS Word, Excel, Access and PowerPoint.
Supervision of Personnel
Supervises professional and support staff in area.