Position Title:Head Serials Librarian
Purpose of Position
Responsible for coordinating serial activities including acquiring serials, serials cataloging, and processing of non-book electronic resources. Oversees current and bound serials, serial microforms and binding, as well as the Current Periodicals Area. Manages the library‚??s automated serials subsystem. Performs assessments of serials collection. Also manages the processing and cataloging activities of serials and some monographs in the University libraries, as well as the maintenance of those items in the on-line library catalog. Works with public service units in development of effective access to serials.
- Supervises the flow of acquisition, receiving, and processing of all serial publications.
- Supervises serials check-in and tracks issue receipt so that missing issues can be claimed, ordered, or replaced from exchange lists. Corresponds with periodical agents concerning non-receipt of periodical issues and other discrepancies. Manages procedures related to periodical and serial gifts and exchanges and makes collection development decisions regarding these items.
- Advises and provides input on contracts relating to serials and binding; reads, interprets and ensures that the contracts are properly carried out with regard to the Serials Department.
- Catalogs and classifies new serials, periodicals, open sets, and basic call number series as well as serial materials in electronic formats using accepted cataloging rules, Library of Congress (LC) subject headings, LC classification schedules, and machine readable cataloging (MARC) standards. Recatalogs old titles as necessary.
- Does original cataloging, prepares and revises workforms for input on OCLC; searches records and sets holdings on OCLC; exports records to the library system. Updates union list on OCLC.
- Catalogs and classifies Texas State documents using Texas documents classification scheme and the Cutter table.
- Keeps informed of acquisitions needs in serials, particularly reference items.
- Participates as a team member in the selection of library materials, print and electronic.
- Assures that state laws and regulations for purchases, and other Serial Department activities, are followed.
- Corresponds with vendors regarding purchasing and problems with the purchase of serials.
- Works as a team member with a variety of departments and committees in the library and on campus.
- Working with the Acquisitions Librarian and others, participates in the weeding of the bound periodical collection, in order to maintain a useful and current collection.
- Supervises physical processing of serials and Texas Documents.
- Supervises all aspects of in-house bindery. Ensures completeness of volumes. Coordinates and tracks all commercial bindery shipments and receipts.
- Oversees the maintenance of the Current Periodicals Area and the gathering of usage statistics for that area and disseminates those statistics for purchasing and other decisions.
- Solves problems with regard to the serials and cataloging subsystems of the library system.
- Attends meetings and participates in special projects and on committees relating to the library, the university and consortia.
- Maintains professional expertise appropriate to meet service and planning requirements in area assigned.
Contributes to the effective team management of all relevant problems, issues and opportunities.
This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.
Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.
Knowledge & Skill Requirements
Requires MLS degree from an ALA-accredited program. Requires working knowledge of serials, including acquisitions. Must be familiar with OCLC or a similar bibliographic utility, with LC and Dewey classification systems, with state and federal document classification systems, with accepted standards such as AACR2 and MARC, and with microcomputer applications. Good organization and communication skills are essential, as well as the ability to attend to detail. Supervisory and training skills are helpful.
Supervision of Personnel
Supervise two (2) or more Library Assistants, one (1) Government Documents Specialist, and two (2) or more student assistants.