Position Title:Library Assistant II Catalog
Reports To:Cataloging Librarian
Purpose of Position
Performs copy cataloging of moderately complex monographic library materials for collections in Gee Metroplex, Navarro, and other partner collections and libraries. Performs subject and name authority control. Assists with online catalog maintenance and troubleshooting of problem related to the online catalog. Contributes to the creation and maintenance of Digital Library collections.
- Responsible for more complex copy cataloging of monographic library materials, including those with substandard records and materials requiring special treatment. Searches for and selects records in the OCLC (Online Computer Library Center) bibliographic database; verifies proper coding, accuracy and adherence to international standards; completes partial records and edits inaccurate ones; and exports records into the library’s integrated library system (ILS). Uses knowledge of accepted cataloging rules; Library of Congress (LC) subject headings, LC classification schedules, OCLC authority and bibliographic databases, and machine readable cataloging (MARC) standards.
- Researches and determines appropriate notes and headings to add to bibliographic records. Searches Internet sites and the OCLC bibliographic and authority databases for information relating to added bibliographic details.
- Responsible for the construction of specially-classified call numbers for fiction materials and materials in the Curriculum and Juvenile and Youth collections. Uses the Dewey classification schedules, cutter tables, and other reference materials as needed.
- Participates in training and supervising other Cataloging staff, student workers, and a graduate assistant, Participates in the coordination of the daily tasks of student workers and in supervision of special projects.
- Responsible for and supervises the physical processing of special formats of library materials, including state-adopted curriculum materials, media, and regalia. This includes making duplicates of some medial materials for preservation purposes, preparing special containers, stamping, and preparing and applying special labels and security strips.
- Supervises labeling of all monographs and serials. Absolute accuracy of this task is critical.
- Responsible for the formatting and printing of Daily Accession Lists and for the initial check of materials on those lists in the absence of the Catalog Librarian.
- Responsible for the formatting and printing of monthly lists of new unauthorized headings added to the ILS and of weekly lists of subject and name heading changes from LC’s subject and name heading web sites.
- Responsible for authority control of headings on LC’s changed subject and name heading lists. Searches for and downloads authority records from the OCLC authority database into the ILS. Edits corresponding bibliographic records if necessary.
- Acts as a final quality control inspector of library materials being sent out of the department.
- Assists with more complex online catalog maintenance and special projects. Proofreads and edits bibliographic, item, and volume records in the ILS when necessary. Merges or deletes duplicate item, volume, authority, and bibliographic records.
- Assists in the barcoding of monographic library materials. Creates and edits corresponding records in the ILS.
- Answers questions and resolves problems referred by other library staff, alerting the department had to unusual record discrepancies and problems.
- May assist the Catalog Librarian with original cataloging of monographic library materials. May input descriptive and classification information into workforms in the OCLC bibliographic database for review and completion by the Catalog Librarian.
Contributes to the effective team management of all relevant problems, issues and opportunities.
This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.
Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.
Knowledge & Skill Requirements
Requires high school diploma or equivalent and two or more years of library experience. Sixty or more hours of higher education credit may substitute for library experience. Must have ability to maintain records, train and supervise student assistants, and make minor decisions in accordance with departmental policies. Strong communication, interpersonal, and computer skills are necessary.
Supervision of Personnel
May supervise student workers.